Hotel & Transit

We are excited to announce that the next Gateway FurMeet will be held March 9th-11th 2018 at the DoubleTree by Hilton Hotel St. Louis – Westport.

We have taken great care in considering our options in order to facilitate our grand plans to expand GFM while also being mindful of the costs for our guests. We are thrilled to announce that we have chosen a great hotel with an event team that is excited to work with us to give us a chance to grow while offering a great experience to our attendees. The DoubleTree hotel is located next to Westport Plaza in Saint Louis County, near I 270 and Page Ave., approximately 30 minutes west of our previous hotel and with a much better convention space and better access to local restaurants in the nearby Westport Plaza.

Important Dates

  • Aug. 23, 2017 – Early Bird Hotel Registration Opens for members who have registered for GFM
  • Sept. 23, 2017, 12:00 PM – General Hotel Registration Opens
  • Feb 15 2018 – Cutoff Date (Room block closes)

Hotel Contact Information

DoubleTree by Hilton Hotel St. Louis – Westport is located at:

1973 Craigshire Road
Saint Louis, Missouri, 63146, USA
Telephone number +1-314-434-0100

Room Availability and Reservations

Room reservations are now open! If you prefer to reserve your room by phone, make sure to mention the group code “GFM” to get the discounted rate. Otherwise, visit the hotel’s group reservation page to reserve your room online.

Cutoff Date

We have a cutoff date of February 15, 2018. That means all unreserved rooms will be released for sale to the public. Any additional requests received after the cutoff date to our group will be accepted on a space and rate availability basis only. What this means is, if you reserve your room after the cutoff date you may be subjected to the normal going rate for that weekend, not the special con rate.

Room Rates

The room rate for 2018 is $95.00 per night for single or double accommodations. This rate is exclusive of state and local city taxes, which currently total 15.363% and is subject to change. The entire hotel is non-smoking.

Choice of two room styles available:

  • Two Queen Size Beds
  • King Size Bed with a Sleeper sofa

Hotel Amenities

In addition to the amenities most hotels offer, the DoubleTree hotel also offers:

  • Free parking
  • Free Shuttle to/from nearby Westport Plaza and Airport
  • Free high speed internet access in Guest Rooms
  • Mini Fridge in every room
  • Indoor pool, Whirlpool, and fitness center

Parking and Transportation Information

The DoubleTree hotel offers free parking for guests and GFM attendees.

Transportation options from airport, and other transportation to/from the hotel include but are not limited to:

  • Free Hotel Shuttle for transportation to/from Airport

Frequently asked questions

What days are the room blocks available for?

Our room block at the discounted price is available from March 8-12, 2018. This gives our attendees the option to come before or after the convention and still get the discounted room rate.
Please note: reservations need to be made before the cutoff date in order to receive the discounted group rate.

Why should I reserve in the convention hotel block? What does this get me?

The biggest advantage to reserving rooms within the block is that you get the best price available! Another important reason to reserve within the block is that the con gets credit in various ways that allow us to provide a better experience to you as an attendee. Typically, the cost of event space for conventions such as GFM is based on expectations of hotel room usage from year to year. As the cost of the facility goes down, we are able to spend money on things like con suite, A\V equipment and other improvements that benefit the attendees.

What is the minimum age to reserve a room at the hotels?

Missouri law states that you must be 21 years of age or older to rent a room. Valid State or Federal issued identification is required upon check-in.

What charges does the hotel place on my credit card when reserving?

The hotel does not place any charges when reserving your room. However, if you fail to cancel at least 24 hours before your arrival date, you will be charged a no-show fee.

In addition to the stated room rate, what other charges am I responsible for?

Hotel guests are responsible for any and all taxes, incidental charges (such as food or other charges), and fees associated with damages to hotel. Typically, a credit card is required at check-in for incidental charges.

Is there a fee if I leave early?

If you plan on leaving before your reserved checkout date the hotel will charge an early departure fee of 50% of nightly rate. Cancellation policies may vary based on the rates or dates of reservation, please refer to your reservation confirmation to see cancellation policy.

What happens if my credit card expires between now and my check in dates?

If your credit card expires before your check in date, you will need to update your card info with the hotel to secure your reservation when your new card arrives.

How many people may sleep in our room?

Due to life safety issues the maximum capacity is 4 people and may vary depending upon room type.

Will you have a fursuit floor?

We understand that fursuit floors have become very popular in conventions, however we will not have a designated fursuit floor. Though we are trying to have our room blocks close together for convenience and ease to our attendees, we cannot guarantee the location or provide specific room number reservations.

Does the hotel offer rollaway beds, and/or refrigerators? Is there a fee?

There are no rollaway beds. Each room has either two Queen beds, or a king with a sofa sleeper. To be clear, there is no sofa in the two-queen rooms. Each room does have a mini-fridge.

Can we put up signs on our doors?

It is against hotel and convention policy to affix anything to any surface at any time. This includes, signs onto room doors, walls, and door jambs, etc. If anything is found to be affixed to the hotel property, it will be taken down and discarded. See the GFM code of conduct for additional information. Should the hotel assess a fine for damages, this will be directed to the persons responsible. You may be able to hang a picture from the doorknob, but we can’t guarantee it won’t be removed and discarded, it is at your own risk.

I am a smoker and would like a smoking room, what should I do?

There are dedicated smoking areas around the hotel, however, there is no smoking of any kind within the hotel whatsoever.

What if we generate a lot of trash in our hotel room?

It is always a good idea to bring a few extra trash bags with you if you know you’re going to generate a lot of trash in your room, but if you forget all you have to do is contact the hotel operator, they will send someone up with extra trash bags for you. We do recommend being respectful and also tipping housekeeping. Rooms that are found to be excessively messy upon checkout may incur additional charges by the hotel.

Is there internet access in the hotel, what are the charges?

Complimentary High speed Internet access is available to guests in the Guest Rooms.

I have a question that is not answered here.

Please send us an e-mail!

These policies and those established in the Code of Conduct are not intended to incorporate all hotel policies or applicable laws. Gateway FurMeet reserves the right to change, amend, or modify this FAQ at any time without prior notice.

Leave a Reply